The Faculty of Engineering Academic Advising Committee plans, monitors, and evaluates all activities related to academic advising in the ME program. The general activities include advising students regarding registration processes, academic performance, graduation and academic policies affecting student progress and retention. The Faculty s academic advising team is dedicated to all students’ success and will strive to help them make choices that will lead to academic and personal achievement.
Academic advisors are the primary source of contact in the ME/EE/CE programs to assist students through every step of their engineering education at the Islamic University. The academic advisors are available for one hour daily to help, support and encourage students in a variety of matters related to their academic life in the University.
The advising schedule for the ME/EE/CE programs is as shown below:
The academic advisors should:
The academic advisor must prepare a student academic file for each of his students. The file is identified by the name of the student, department and University ID. The essential documents that comprise the student academic file are:
The advisors record all student meetings, discussions with students and recommendations on EvalTools®. Refer to section A.1.6 Description of Academic Advising in Criterion 4 for a detailed description of the advising module provided by EvalTools®
The advisor should:
The Table 2 lists several standard Islamic University forms that are utilized by academic advisors for various student requests or cases for advising.
Table 2: Islamic University Academic Advising Student forms
|1||Student’s Personal Information (SPI)||This form should be filled by the student in the first meeting with the academic advisor. It contains the student s detailed personal information and contacts.|
|2||Add/Drop Form||To add/drop courses which is approved by the Academic Advisor and the Dean.|
|3||Absence Excuse Form||To obtain excuse of absence which is approved by the Academic Advisor and Academic Advising Unit|
|4||Makeup Exams Form||To obtain a make-up exam schedule approved by the Examination Committee and the concerned instructor|
|5||Mid Semester Progress Report||Prepared by the academic advisor who has access to the student academic report|
|6||Student Academic Report and Propose Courses Form||Prepared by the academic advisor, an end of term report containing grades of the student and containing recommendations for next semester courses.|
|7||Complaint/Appeal Form||To appeal regrade of an exam and approved by the Examination Committee|
|8||Course Withdrawing Form||To withdraw from course(s) is/are approved by the Academic Advisor and the Dean.|
|9||Semester Withdrawing Form||To withdraw from the semester and approved by the Academic Advisor and the Dean.|
|10||Prerequisite Form||To be filled by the academic advisor to check students’ adherence to degree plan|